Job Sharing - Organizing work time right

Two employees share a full-time position and work together closely as a team. Job sharing offers great advantages over classic part-time work. It is especially popular at the top management level.


Job sharing is becoming ever more popular. A good 11.1 percent of companies in Germany use this work model for reasons related to family friendliness, according to a study of the Cologne Institute for Economic Research (2013). 74 percent of personnel managers see job sharing as a good option for sharing a leadership position.


What exactly is job sharing?

Job sharing means that (usually) two workers are employed collectively in one full-time position. With this setup, partners can work together to determine the TARGET work time for each person. Since duties and responsibility also have to be shared, the pair must be able to work well together. Well-established communication and organizational skills are especially important. In most cases, decisions are made together. This is why job sharing positions aren't usually advertised, but rather arise when the employees who want to share a position take the initiative to make it happen. The model isn't just for parents looking to reduce their work time for a short period of time to benefit their families. Those who practice job sharing want a job with responsibility that they can configure to be flexible and conducive to weathering the different phases of life.


Job sharing for more freedom

But why engage in job sharing at all? Isn't the classic part-time job enough? No, it isn't. Employees who decide to practice job sharing usually have a position with a lot of responsibility or complex duties that cannot be split into two separate positions. They want to reduce their work time without having to give up their professional position.
This work time model makes it possible to work part-time in positions that wouldn't have facilitated this kind of schedule otherwise.

Job sharing is currently trending, since increasingly more people want more than just jobs that they will work full-time until retirement. Instead, they want to be able to flexibly adapt their work time to their different life phases. In the classic sense, this could be done when starting a family. But taking up a program of study, other projects, social or creative engagement, or cutbacks at the end of work life also represent reasons to reduce working hours.

Job sharing also has clear advantages for the company. Employees who work part-time are usually happier and more productive. Synergies also arise between the tandem partners, since each profits from the expertise and strengths of the other. Intensive collaboration helps pollinate new ideas and promotes the process of learning from one another. Error sources are minimized, since the four eyes principle is used in most cases. It also reduces the costs incurred when one employee falls ill and a well-informed professional is always on hand, even during vacation periods. With job sharing that spans generations, young up-and-coming professionals can profit from the experience of an older tandem partner.


Organize work times in a job sharing tandem perfectly

Anyone wanting to share his or her job with a colleague should be well-prepared. First it is important to figure out whether or not you can work well with the prospective partner. In a tandem, it is essential that both parties trust each other and are capable of facing the challenges that may arise. Critique and good communication skills are indispensable for this kind of teamwork. It is also important to clarify what the division of work will look like, who will be onsite when, and how long the partnership is expected to last.

Good planning and organization are essential for job sharing success. This also applies to the management of work times and vacation planning. It also has to be possible to determine billable performance and project times for customer projects easily and without a great deal of paperwork. A time tracking software such as askDANTE will make it easier to manage this and provide tandem partners with a quick overview anytime, anywhere. Whether it's at the main office or the home office.

As mentioned above, target hours are divided among the two partners with job sharing. Practically speaking, work time can be split, for example, so that one person works during the first half of the week and the other during the second half. This way there is a window of time on Wednesday when both employees are in the office. The perfect time to discuss and hand off projects. Other job sharers divide work time based on a monthly schedule. So, for example, one person will work less during a given month while the other works more and then they switch. In this case, time tracking software must be flexible so that target hours can be easily redistributed.

With askDANTE, the portion of monthly target hours can be easily entered into the work time account for each employee. If these hours need to be redistributed later, the target hours for this time period can be adjusted with just a few clicks. This eliminates laborious calculations coordinating ACTUAL, TARGET, and overtime hours and gives each person the ability to check his or her current status. Billable performance and project times are recorded with just one click.

Vacation planning must also be settled with the partner. Especially if at least one of the two must be present for the entire work week. Requests for vacation, by the way, can be sent to personnel managers for approval directly through askDANTE, without additional paperwork.



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